The Old Way: Midnight Portal Typing & Police Notice Anxiety
Night shift staff re-typing 20 fields of passport numbers, visa issue dates and arrival cities from blurry photocopies—risking costly statutory compliance penalties when a guest is missed.
The Vasuttam Way: Scan Once at Check-In, File on Time
Passport MRZ and visa fields captured during the check-in ID scan directly into the Form-C compliance queue, flagging any missing mandatory field before the guest leaves the desk.
How it works, step by step.
Passport & Visa Scan at Reception
When a foreign national checks in, OCR captures passport number, nationality, date of birth, visa number and validity dates.
Automatic Form-C Draft Generation
Vasuttam maps guest details, arrived-from city, next destination and purpose of visit into a structured Form-C record.
Duty Manager 24-Hour Compliance Queue
Unfiled foreign arrivals remain pinned on the front-desk compliance widget with a live timer until marked submitted.
Audit-Ready Police & FRRO Register
Generate instant printable Form-C acknowledgements and date-range foreign national registers for local police verification.
Engineered for Indian front-desk realities.
Machine-Readable Zone (MRZ) Passport Parsing
Reads ICAO-standard passport MRZ lines accurately to eliminate typos in document numbers, expiry dates and country codes.
Mandatory Foreign Guest Field Checks
Ensures nationality, passport number, visa type and arrival port are captured at check-in rather than chasing the guest later.
Pending Submission Shift Handover
Morning and evening shifts see pending Form-C filings prominently so responsibility never falls between the cracks.
One-Click Foreign National Register Export
Search by nationality, passport number or stay dates during routine LIU / police inspections and print clean records in seconds.
Encrypted ID Document Storage
Scanned passport and visa images are stored with role-restricted access and configurable retention policies.
Companion & Group Foreign Tour Support
Handle international tour groups and families seamlessly with individual passport capture per room occupant.
Frequently asked questions
When a non-Indian nationality is selected, Vasuttam highlights the required passport and visa fields and keeps the guest flagged in the Pending Form-C queue until completed.